Templates · Free checklist
A festival is a thousand tasks that have to be done at the right moment. This checklist lines them up, by phase, so you forget nothing. Print it out and tick off, or use it as a starting point for your own planning.
What's inside
Idea & foundation (12+ months ahead)
... plus 6 more phases in the download.
How to use it
Frequently asked questions
Yes. You can download it straight away, without an email address or account. Use it however you like for your own festival.
As a print-friendly A4 PDF, ready to print and tick off.
Absolutely. Treat it as a starting point: change the rows, amounts and items entirely to fit your scale, venue and programme.
For a festival of any size you ideally start one to one and a half years ahead, mainly because of the permit and the line-up. You submit the permit application itself well over 8 weeks in advance, but the preliminary consultation and the safety plan start months earlier. This checklist puts the phases in the right order.
Or let the system do it
In festival.productions your planning does not live in a loose file but next to your budget, your crew and the event day. You change it in one place and it stays in sync everywhere.