Templates · Free template
On the day itself there is no time to go searching. With this run sheet template you put the whole day on paper minute by minute: who does what, when, and what comes next. Download it, fill in your own day and print it out for the crew.
What's inside
| Day | Time | End | Zone / team | Item | Owner | Phone | Status |
|---|---|---|---|---|---|---|---|
| Friday | 08:00 | 12:00 | Build-up | Set up site and stage | Planned | ||
| Friday | 10:30 | 11:30 | Technical | Place and inspect generators | Planned | ||
| Friday | 13:00 | 16:00 | Technical | PA and lighting main stage | Planned | ||
| Saturday | 09:00 | 11:00 | Crew | Crew briefing and site check | Planned | ||
| Saturday | 14:00 | 17:00 | Technical | Soundchecks (4 acts) | Planned | ||
| Saturday | 16:30 | Entrance | Doors open | Planned |
... plus empty rows to fill in your own day.
How to use it
Frequently asked questions
Yes. You can download it straight away, without an email address or account. Use it however you like for your own festival.
As a print-friendly PDF and as a CSV you can open in Excel, Google Sheets or Numbers.
Absolutely. Treat it as a starting point: change the rows, amounts and items entirely to fit your scale, venue and programme.
A run sheet describes the day in time blocks: build-up, soundchecks, doors open, the programme per stage, changeovers, crew handovers and tear-down. Every row has an owner with a phone number and a status. This template gives you that structure, including example rows.
Or let the system do it
In festival.productions your run sheet does not live in a loose file but next to your budget, your crew and the event day. You change it in one place and it stays in sync everywhere.