Modules · Safety & permits
The permit is not a form but a file: safety plan, site map, mobility, medical care. Here you build it up step by step, complete before the deadline, and on the day itself it stays your anchor.
A glimpse of this module
with sample data, liveSafety & permits shares data with Planning & tasks, Run sheet & the day itself and Suppliers & contracts. Change one thing and they move with it.
Nineteen modules, one system. Change it here and it stays right everywhere.
What it does
Risks, measures, evacuation, emergency exits. From 150 people present at once this has to be worked out; the council assesses your application on it.
Safety plan, mobility plan, communication plan, site map, risk assessment and audience profile. Submitting an incomplete application costs weeks; the system guards the deadline (count on eight weeks or more) and the fees per council.
Councils classify events as regular, attention or high-risk events. The file records where you sit and what that means for the discussions with the council and emergency services.
Emergency routes 3.5 metres wide and 4.2 metres of clearance, emergency exits, the first-aid post. The map every service wants to see, always in the current version.
Medical staffing based on your risk profile, care providers in pairs with no side duties, and a record of every care contact with a report for the council afterwards.
Your security firm must be a WPBR-licensed company; the ND number is fixed in the file. Liability policies with their expiry dates alongside.
An event permit is not a form but a file. The council wants to see a safety plan, a site map, a mobility plan and often a medical-care plan before it says yes. From roughly 150 people on site at the same time, a council expects a worked-out safety plan, and you submit the application well in advance: count on eight weeks or more, though the exact term and the fees differ per council.
A safety plan describes the risks, the measures, the evacuation and the emergency exits. The site map keeps the emergency access routes clear, by default 3.5 metres wide and 4.2 metres high, so emergency services can always get through. Councils classify events as regular, attention or high-risk, and that classification determines how intensive the coordination with the council and emergency services becomes. For medical care the Veldnorm Evenementenzorg applies, the Dutch standard for event medical care; for security you need a WPBR-licensed company (the Dutch private security act) with an ND number.
Safety and permits is one part of festival.productions, the operating system for festivals, and it shares its data with the rest: the site map here is also used by logistics and the run sheet, the application deadlines sit in your planning and suppliers' insurance certificates land in the same file.
Frequently asked questions
Count on a good eight weeks before the event takes place, though the exact term differs per council and is longer for large or high-risk events. Submit late or incomplete and you risk the application no longer being processed. The system counts back from the festival date and reminds you well before the deadline, including the documents you need to go with it.
From roughly 150 people on site at the same time, a council usually expects a worked-out safety plan with the permit application. For smaller or higher-classified events the council may ask for one too. The plan should be complete before you submit. The module builds the safety plan as a living document and makes sure it is finished on time.
A safety plan describes the risks, the measures, the evacuation, the emergency exits and an audience profile. It comes with a site map that keeps the emergency access routes clear, by default 3.5 metres wide and 4.2 metres high, with the first-aid post marked on it. The council often also asks for a mobility plan and a communication plan. The system keeps all of these parts together in their current version.
Councils usually sort events into three classes: a regular event, an attention event and a high-risk event. The class depends on the audience, the location, the time and the type of programme, and it determines how intensive the coordination with the council, police, fire brigade and public-health service becomes. The file records where your edition sits and what that means for the application.
There is no fixed number; the medical staffing follows from your risk profile under the Veldnorm Evenementenzorg, the Dutch event medical-care standard. That standard looks at visitor numbers, audience, duration and activity, and requires care providers to work in pairs and have no side tasks. Every care contact is logged separately. The module calculates the staffing from your profile and keeps the logging and the report for the council.
The fees differ per council and often depend on the size and risk of your event; some councils have tiers or exemptions for small events. On top of the fees you count on costs for security, first aid and traffic measures. Ask your council for the current rates. The system tracks the permit costs per item, alongside the rest of your budget.
Everything in one place
In festival.productions, Safety & permits feeds straight into Planning & tasks, Run sheet & the day itself and Suppliers & contracts. You change it in one place and it stays right everywhere, from the budget to the event day.