Modules · AI producer
Because everything about your festival lives in one system, AI can really do something with it. Not a standalone chatbot, but a producer who lives in the system: it knows your run sheet, your budget and your schedule, makes suggestions and never decides on its own.
A glimpse of this module
with sample data, liveDraft an outline for Friday's build-up run sheet.
Based on your four load-in slots I have prepared an outline with twelve lines, StageWorks first (08:00, slot A). Two points of attention: the refrigerated truck clashes with the build-up of the first-aid post, and no site captain is scheduled before 08:00 yet. Shall I put the draft into your run sheet?
Yes. And schedule Sanne in as captain.
AI producer shares data with Planning & tasks, Safety & permits and Marketing & socials. Change one thing and they move with it.
Nineteen modules, one system. Change it here and it stays right everywhere.
What it does
What should I do this week? Where does the budget stand? Who is captain on Saturday? The answers come from your own data, not out of thin air.
A first draft of the safety plan, the crew briefing or the build-up run sheet, built on your edition: scale, location, times, suppliers. You edit, the system remembers.
Flags what you have not yet seen: a schedule gap at the peak hour, a budget item running out of line, two load-ins in the same slot.
The line-up drop becomes a set of draft posts in your tone, ready for the calendar in the marketing module.
Veldnorm, Buma rates, permit requirements: the producer knows the frameworks and always points to the source.
The producer proposes and explains why. Nothing goes live, out the door or into the run sheet without your approval.
Artificial intelligence helps with organising a festival by making the work you already do smarter and faster: drafting documents, spotting gaps and answering questions. The difference is not in the AI itself, but in what the AI can see. A standalone chatbot does not know your festival. An AI that lives inside your organisation system does.
With festival.productions the AI is a producer that thinks along from your own data. It knows your production schedule, your budget and your rota, and can therefore make concrete suggestions: a draft for the safety plan or the crew briefing based on your scale and location, or a warning when a gap in the rota falls on the peak hour or two suppliers are booked into the same load in slot. For rules such as the Dutch event safety standard (Veldnorm), music royalty rates (Buma) and permit requirements, it points to the source.
Important: the producer suggests and explains why, but never decides itself. Nothing goes live, out the door or into the production schedule without your approval. This module is one part of festival.productions and shares its data with the rest of the system, and precisely because the AI lives inside that system it can weigh in on your whole festival instead of on isolated questions.
Frequently asked questions
AI helps by taking over time consuming work and spotting mistakes early: drafting documents, checking rotas and budget, and answering questions from your own data. The gain is that the AI knows your festival. With festival.productions the AI reads your production schedule, budget and rota, makes suggestions and always leaves the decision to you.
AI festival software is organisation software with a built in AI that works with your festival data. Instead of a standalone chatbot that knows nothing about your event, the AI thinks along from your production schedule, budget and planning. With festival.productions that is called the AI producer: it suggests, you decide.
AI can draft a production schedule if it knows the details of your festival: scale, location, times and suppliers. That saves a lot of typing, but it remains a draft that you review and complete. The AI producer builds a build up schedule based on your load in slots, for example, and only puts it into your production schedule after your approval.
No. The AI producer suggests and explains why, but never decides itself. Nothing goes live, out the door or into the production schedule without your approval. That way you keep control and use the AI as an assistant that thinks along, not as a replacement.
Yes, AI can write draft posts around moments such as the line-up drop or the last tickets, in the tone of your festival. You get a set of drafts that you edit and schedule, instead of a blank screen. With festival.productions those drafts sit ready in the calendar of the marketing module.
The AI producer knows the frameworks around the Dutch event safety standard (Veldnorm Evenementenzorg), the Buma/Stemra music royalty payment and permit requirements, and points to the source with an answer. That way you use it as a reference point, but you always check the details with the official body. The rules stay leading, the AI helps you find them.
Everything in one place
In festival.productions, AI producer feeds straight into Planning & tasks, Safety & permits and Marketing & socials. You change it in one place and it stays right everywhere, from the budget to the event day.