Templates · Free template
Festivals rarely fail on the idea and often on the money. With this budget you line up all your line items and income side by side, see the difference between committed and spent, and know where your break-even sits. The example amounts assume around 500 visitors, adjust them to your own festival.
What's inside
| Category | Item | Budgeted | Committed | Spent |
|---|---|---|---|---|
| Costs | Stage and technical | 15.000 | 12.400 | 0 |
| Costs | Site and infrastructure | 6.000 | 4.080 | 0 |
| Costs | Bar and catering stock | 8.000 | 3.200 | 0 |
| Costs | Marketing and promotion | 2.500 | 800 | 0 |
| Costs | Permits and fees | 1.200 | 1.200 | 0 |
| Costs | Insurance | 900 | 0 | 0 |
... plus empty rows to fill in your own day.
How to use it
Frequently asked questions
Yes. You can download it straight away, without an email address or account. Use it however you like for your own festival.
As a print-friendly PDF and as a CSV you can open in Excel, Google Sheets or Numbers.
Absolutely. Treat it as a starting point: change the rows, amounts and items entirely to fit your scale, venue and programme.
Break-even is the number of visitors at which your income covers your costs. Roughly: divide your fixed costs by the contribution per visitor (ticket price plus bar and catering revenue per visitor, minus the variable costs per visitor). In the template you can see it quickly by adjusting the example amounts to your own ticket price and expected turnout.
Or let the system do it
In festival.productions your budget does not live in a loose file but next to your budget, your crew and the event day. You change it in one place and it stays in sync everywhere.