Modules · Evaluation & archive
The week after the festival everyone still knows exactly what should be better. A year later they no longer do. This is where the evaluation lands: the figures, the lessons and the archive the next edition stands on.
A glimpse of this module
with sample data, liveEvaluation & archive shares data with Budget & money, Planning & tasks and Festival site per edition. Change one thing and they move with it.
Nineteen modules, one system. Change it here and it stays right everywhere.
What it does
Revenue per visitor, food and drink per hour, no-shows, crew hours: the key figures that sharpen next year's budget.
What went well and what needs to change, recorded where it belongs: with the run sheet, the bar or the supplier.
A short survey through the festival site, with the results next to your own impression.
The report for council, fund or sponsor rolls out of the data that is already there, incident-free or not.
Site maps, run sheets, contracts and decisions kept per edition. Edition 2028 opens with everything from 2027 as its starting point.
Evaluating a festival is the moment when you record what worked and what did not, while everyone still has it fresh in mind. In the week after the last edition your team knows exactly where things chafed, but a year later that knowledge has faded. A good evaluation captures those insights at the right moment and makes them usable for next time.
A complete evaluation is more than a feeling. You line up the hard key figures, such as revenue per visitor, bar sales per hour, no shows and crew hours. You note the lessons per area, with the production schedule, the bar or the relevant supplier. And you gather visitor feedback, for example with a short survey via your festival site, so your own picture sits next to that of your audience.
On top of that, the evaluation is the basis for your reporting to the council, a fund or a sponsor, and for the archive. This module is one part of festival.productions and shares its data with the rest: the figures come from your budget, bar and crew, and site maps, production schedules and contracts are kept per edition. That way edition two does not start from zero, but with everything from edition one as its starting point.
Frequently asked questions
You evaluate a festival by recording three things shortly afterwards: the figures, the lessons and the feedback. Line up the key figures, note per area what needs to improve, and ask your visitors about their experience. Do this within a few weeks, because after that the memory fades. The module collects it in one place per edition.
An evaluation report contains the key figures, the conclusions per area, the visitor feedback and concrete improvement points for the next edition. For the council, a fund or a sponsor you add a report on budget, safety and any incidents. In the system that report largely rolls out of data that is already there.
Think of revenue per visitor, bar revenue per hour, no shows, crew hours and the actuals against your budget. These key figures make next year's budget sharper and show where you were too optimistic or too cautious. In this module those figures come straight from your budget, bar and crew.
The simplest way is a short survey that you share right after the festival, for example via your festival site or newsletter. Keep it short and ask about concrete points, so you can set the results next to your own picture. In the system that survey runs via your festival site and the responses land with your evaluation.
A report is the account in which you show that you spent the money as agreed and what the festival delivered. Funds and councils often ask for this as a condition for the contribution. Because the figures and documents are already in the system, you assemble that report from existing data.
Store site maps, production schedules, contracts and decisions taken, organised per edition, so you find them again a year later. That way you do not have to start over, but build on what worked. The archive in this module opens edition two with everything from edition one as its starting point.
Everything in one place
In festival.productions, Evaluation & archive feeds straight into Budget & money, Planning & tasks and Festival site per edition. You change it in one place and it stays right everywhere, from the budget to the event day.