Modules · Accreditation & access
Crew, artists, press, guests and suppliers all need different access. Accreditation sorts out who is allowed where, and makes sure the list at the gate matches what was agreed.
A glimpse of this module
with sample data, liveAccreditation & access shares data with Tickets, Crew & volunteers and Programme & stages. Change one thing and they move with it.
Nineteen modules, one system. Change it here and it stays right everywhere.
What it does
A colour and a right per role: crew, artist, press, guest, supplier. The issuing is recorded, so no wristbands drifting around.
Backstage, production, first-aid post: who may and may not enter, linked to the site map.
Invitees and sponsor guests in separate lists that together form one correct door list at the door, alongside the regular tickets.
Each act's own guest count from the arrangements in the programme module. No surprise when the band shows up with eight extra people.
Load-in access linked to the logistics slots: whoever may load on Friday is not simply still on the list on Saturday.
Accreditation at a festival controls who is allowed where. Crew, artists, press, guests and suppliers all need different access, and you make that visible with wristbands or passes in a colour per role. Good accreditation makes sure the list at the gate matches what was agreed in advance, so no discussion arises at the fence.
At its core you link each role to a right: which zones someone may enter, such as backstage, production or the first aid post. You register the issuing of wristbands, so no wristbands go astray. Invitees, sponsor guests and artist guests sit on separate lists that, at the door, form one correct door list together, alongside the regular tickets.
With festival.productions the zones come from the site map, the number of artist guests comes from the programming module and supplier access comes from the logistics slots. Accreditation is one part of festival.productions and shares its data with the tickets, crew and programming modules.
Frequently asked questions
Determine which groups need access, give each group a role with its own wristband colour and set out which zones belong to that role. Register the issuing, so you know who has which wristband. In this system you link roles to zones and keep guest and crew lists that, at the gate, form one correct door list together.
Accreditation is the process by which you record and make visible who may enter the site and which zones they may reach. Everyone gets the matching access based on their role, such as crew, artist, press, guest or supplier. The goal is that the checks at the gate and at the zones match the agreements.
Usually that is crew and volunteers, artists and their guests, press, invitees or sponsor guests and suppliers. Each role gets its own colour and its own set of rights. In the accreditation module you set out per role which zones belong to it and you register the issuing.
You divide the site into zones, such as public, backstage, production and the first aid post, and decide per role who may enter and who may not. A wristband shows at a glance which zones someone may enter. In this system the zones are linked to the site map from the safety file, so map and access line up.
Keep invitees, press and sponsor guests on separate lists and make sure they are merged into one current door list at the door, separate from regular ticket sales. That way the entrance knows exactly who is on the list. The accreditation module brings those lists together and pulls the number of artist guests from the agreements in the programming module.
Make sure the door list is one current truth and that wristbands and rights are recorded in advance and registered on issuing. Then the entrance does not have to make a call on the spot. In this system supplier access is also linked to the logistics slots, so whoever may load in on Friday is not automatically still on the list on Saturday.
Everything in one place
In festival.productions, Accreditation & access feeds straight into Tickets, Crew & volunteers and Programme & stages. You change it in one place and it stays right everywhere, from the budget to the event day.